Volunteer Position Descriptions
The ACC Dolphins Swim Team is parent-volunteer run - it takes over 40 volunteers to run a home meet, so each family is required to sign-up for 3 volunteer shifts. The requirement may be satisfied by two parents working two meets together, by one parent working four separate meets, or by a combination. However, spouses may not be age-group volunteers for the same age group (e.g., 9-10 girls) at the same meet. Swimmer(s) will not be eligible to participate in the program until the family has signed up for 3 volunteer commitments.
Once you sign up for a volunteer position, it becomes YOUR responsibility to find a substitute if you cannot work that meet. Failure to do so will result in a $500 charge.
ONLINE VOLUNTEER SHIFT SIGN-UPS WILL OPEN APRIL 6th AT 7PM sign-up here: https://accdolphins.swimtopia.com/swim_meets.
New to Sign Ups?
To sign up for volunteer positions on the Upcoming Events Registration Page:
- Select a meet you would like to volunteer for
- Select the parent volunteer
- Select the position & hit “Save Assignment”
- Repeat 3 more times
Thank you so much! We are looking forward to a great season!
AGE GROUP PARENT
- Arrive 15 minutes before ACC warm-up time begins
- Check in at volunteer check in table before proceeding to your assigned age group area.
- Check in swimmers as they arrive and let children know which event(s) they are swimming. Especially important for relays.
- Please use a Sharpie to write on the right arm (not on the back) of each child his/her event #’s as follows: Event/Heat/Lane/Stroke
- E/H/L/S
- 21/4/5/fr
- this means Event 21, heat 4, lane 5, freestyle
- Sit with age group throughout ENTIRE meet. Do not leave meet until every child has been placed with a parent.
- Never leave age group unattended.
- Line up age group for events in swim order and walk them to ready bench.
- Help with relay team line-up in correct order and inform coaches of any 'no shows' so that substitutes can be found for relays. Please do not name a replacement/substitute without approval from coach.
- Ensure that your age group is free of food garbage, etc.
Volunteers needed for home meets and away meets:
6 & Under Girls: 2
6 & Under Boys: 2
7-8 Girls: 2
7-8 Boys: 3
9-10 Girls: 1
9-10 Boys: 2
11 & over Girls: 1
11 & over Boys: 1
Volunteers needed for home and away meets: 14
TIMERS
- Arrive in seat 15 minutes before meet begins and stay until meet ends
- Attend timers meeting before meet starts
- Time swimmers throughout entire meet
- Short breaks are possible using sub-timers
- May be hot if timers are seated in sunny area
Volunteers needed for home meets: 10
Volunteers needed for away meets: 8
READY BENCH
- Arrive at least 15 minutes before meet begins and stay until meet ends
- Call teams/children to line up in order of event/heat sheets
- Assist Ready Bench Chair in placing swimmers on ready bench
- Assist with moving swimmers to ready chairs
Volunteers needed for home meets: 4 (1 is chair)
Volunteers needed for away meets: 2
READY CHAIRS
- Arrive at least 15 minutes before meet begins and stay until meet ends
- Assist with moving swimmers through ready chairs and to edge of pool for each race.
- Ensure swimmers are racing in correct lanes per heat sheet
Volunteers needed for home meets: 2 (1 is chair)
Volunteers needed for away meets: 0
HEAT RIBBONS
- Arrive 15 minutes before start of meet and stay the entire meet
- Pass out heat ribbons after each event to visible winners of each race
Volunteers needed for home meets: 2
Volunteers needed for away meets: 1
STROKE JUDGE
- Work on pool deck to ensure swimmers are swimming strokes legally/correctly.
- Detect disqualifications in swimming technique.
- Fill out DQ forms and submit to computer desk.
- Work in shifts during meet.
- Volunteer must complete league certification training in April.
Volunteers needed for home meets: 2
Volunteers needed for away meets: 2
